========================================================================== MotelMAX v2.40 - March 1995 - ( Standard Version - 50 Rooms ) ========================================================================== MotelMAX is a full working business shareware program designed to manage Hotels, Motels, Resorts or Bed & Breakfasts. It handles reservations, advance deposits, guest check-in / check-out and provides extensive reports on your business activity, also it's a powerful mail manager permitting up to 6 custom letters you can design for confirming reservations and deposits or for developing marketing strategies. The program comes preset with sample data so you can begin using MotelMAX right away. You can customize the set-up as you go along by adding your own rooms and rates. Later, refer to the file MOTELMAX.TXT for detailed instructions in setting up and using the program. Registered users receive a 110 page manual. The manual contains an illustrated tutorial that manages in 30 minutes to train new users in running the program. Refer to the file ORDER.TXT for information on how to order by phone or fax. MotelMAX is a shareware program and is provided for your full evaluation. All data entered into this evaluation copy exports automatically into the registered version. You do not have to start over or re-key anything. Benefits of Registration ------------------------ When you become a registered user of MotelMAX, you receive: * the latest version of the program with all shareware notices removed. * a printed, illustrated user manual - 110 pages. * 90 days of free technical support. * notification of upgrades, additional features and companion programs. * a personalized copy of the program stamped with your Property or Site Name (max 35 characters) to replace the phrase 'MotelMAX - EVALUATION VERSION' that appears on screens and printouts in the shareware version. * an additional feature to add new usernames and passwords. * the ability to limit each user's access to only those portions of the program you designate. Typically, you will want access to accounting information limited to only a few users. * an export option that can export transactions from MotelMAX to QuickBooks or Quicken (Intuit Software). You can select transactions by date, shift or month number and export each itemized transaction or a summary transaction for each account. MotelMAX even builds the account, chart of accounts or categories for you. * an option to export guest addresses to file formats used by word processing programs to print labels and form letters. MotelMAX Update --------------- If you are updating from a prior version of MotelMAX (before version 2.40), refer to the file MOTELMAX.TXT for updating instructions. This file also contains installation and set-up information. Packing List ------------ If you receive MotelMAX from a bulletin board, the entire program and all files will be packed into a single file called MOTEL240.ZIP, MTLMAX.ZIP or MTLMAX.EXE. Once you unpack the ZIP file, you should have the following files: MotelMAX.EXE - MotelMAX Program File Clr.dbf - data files Gnl.dbf Gst.dbf Prnt.dbf Rtb.dbf Trv.dbf Usr.dbf Rcd.dbf Sys.dbf Spc.dbf Ltr.dbf Ltr.dbt MotelMAX.TXT - User Manual VENDOR.TXT - vendor distribution information. ORDER.TXT - registration / order form. README.TXT - this text file FILE_ID.DIZ - BBS identification. Printing the MotelMAX User Manual --------------------------------- Once you complete the installation, you can print a copy of the MotelMAX User Manual (23 pages). The manual is in a file called MotelMAX.TXT. Print the file using the DOS print command: PRINT MotelMAX.TXT MotelMAX - Misc --------------- Time Sensitive - MotelMAX is date and time sensitive. Be sure your computer is set to the correct date and time. Printer Set-up - MotelMAX prints some reports in condensed or compressed print mode. It needs to know what kind of printer you are using and the correct printer codes to make your printer work in compressed mode. If you have any trouble locating these codes, please contact us. We have printer codes for several hundred printers, too many to list here. Configuring MotelMAX for your printer is very simple, once you know the printer codes. MotelMAX can be installed in any directory. It does not create any subdirectories. Press in most browse tables for important help information. MotelMAX v2.40 Update Info -------------------------- Zip & Postal Codes - When you enter a postal code in the guest input form, you can enter the complete code, 10 digits for US or 6 for Canada. However in your postal code lookup table enter ONLY the first 5 digits for the US or the first 3 characters for Canada. Do not enter 10 digit US zip codes in the table or 6 character Canadian postal codes. Guest Letters - Text Substitutions - Use to handle plurals just like the reservation letters. Plurals are based on the total number of stays. Reservation Letters - Text Substitutions - These keys can also be used on the text entries at the end of the reservation form and the registration check-in form. You may want to include total amounts and amount due on the registration check-in form. Write your own text entry and include the necessary subtitution keys.